Article II - Purpose
a. This organization shall be nonprofit. To bring people together to share a common interest, to enjoy outdoor 4 wheel drive activities and all that it involves. The club will promote awareness in preserving and maintaining our natural resources, focusing its efforts on issues facing the 4 wheel drive community. The club will be involved and participate, whenever possible, in group or joint efforts that support and maintain these ideas.

Article III - Membership Requirements
a. Membership is open to owners of properly equipped 4 wheel drive vehicles, as stated in the ‘Mandatory Vehicle Requirements’.

b. Conditions for new membership consideration:
1. “Attend four club meetings; and drive in three qualifying ‘overnight’ club runs within twelve months. One of which must include Fordyce Creek from Indian Springs to Meadow Lake. Other qualified runs are ‘The Rubicon’, ‘Barrett Lake’, and ‘The Dusy’. Qualifying runs will be designated as such by the Board of Directors. Others may qualify as approved.”1
2. “Prospective members being voted on for membership, will not be allowed to attend the meeting at which the vote occurs. The prospect will be notified of the results, by mail.”2
3. “A vote for new members, will be held once a year at the December meeting. New members will serve a one year probationary period, starting from the time that they are voted in. The new probationary member must pay the prorated membership dues, thru our fiscal year, which begins on July 1st. After the year, a vote will be taken to confirm them as a permanent member. Any probationary member not confirmed, will forfeit and and all club dues and fees already paid.”16
4. Applicants must then be approved by a 75% vote of attending members in good standing

c. To attend club runs, one must be invited by a member in good standing, or attend one club meeting and be invited by a 50% majority of attending members in good standing.

d. All members must conduct themselves in a responsible, respectable, and orderly fashion at all times. Members must abide by all the rules implied by the ‘Tread Lightly’ philosophy. Club Members are responsible for their guests’ education and enforcement of these attitudes. This does include pets. If any member does not adhere to these stated rules it will be brought to the attention of the Board of Directors who will follow the guidelines set forth in ‘Penalties for Misconduct’. (see article III section K)

e. Non-members can be prohibited from attending club functions by a 51% majority vote of members in good standing.

f. “Members may have their membership revoked at any time as deemed necessary by the Board of Directors, and supported by a 75% majority vote of members in good standing.”3

g. “Membership is currently limited to twenty families.”4

h. Conditions of membership: “Membership/annual dues are $85.00 payable on the fiscal year date of July 1st. Fees include club dues of $40.00, and membership in California 4 Wheel Drive Association at $45.00. Prorate for both are $7.33 per month.”5 As an individual, they will be required to join and maintain membership in good standing in the Blue Ribbon Coalition. A $.25 per day fee will be applied if membership in Blue Ribbon Coalition has not been maintained. “To maintain good standing, dues must be paid within thirty days of acceptance, and every club fiscal year thereafter. Members must attend, drive, and participate in, two qualified club runs (as defined in Article III Section b1), two club events (club events are barbecues, parties, etc.), and attend six club meetings per year. Club runs may be substituted for events.”6 Any exceptions to these requirements are to be submitted to the Board of Directors and presented to the membership for consideration.

i. The minimum age for main membership shall be twenty-one years old. There are certainly no age requirements for family members. Each main member-driver must hold a valid drivers license and meet California insurance requirements. Proof of insurance must be provided if asked.

j. There will be one vote per member/household. The only exception being two family members on the board, which will result in two votes. Voting will be via a silent ballot, by members in good standing, at a scheduled monthly meeting. If deemed necessary by the board, a special vote may be conducted via email, or through a personal meeting. Every possible effort must be made to include all eligible voting members. Any decisions voted on in this matter, would be applicable on the next day as applied by the By-Laws.

k. Penalties for misconduct- All members must adhere to the rules set forth in Article III, section D. Failure to do so will result in possible action by the Board of Directors. The board will decide what constitutes minor/major misconducts. Minor infractions will be met with a warning. Multiple minor infractions will result in a major penalty. Major infractions will be met with either a suspension/expulsion from the group as backed by the membership in accordance with the bylaws.

l. Each new member will be given one round club sticker, which is to be placed somewhere visible on that member’s vehicle as soon as appropriate. Additional stickers will be available at an additional cost. “Smaller square dice “roll” stickers are to be handed out to any member whose vehicle sustains a ‘roll’ during the course of a club event.”7 Anyone who looses member status shall remove club stickers from their vehicle as soon as possible.
1. “Club memorabilia will only be sold to club members and their families”17
m. “Honorary Members- Designation for long time members whom over the course of time have provided exemplarily service to the club. This designation is meant for members who no longer will be able to actively meet the requirements for membership. Attendance at club runs, events, and meetings is no longer required. With this designation the member will lose their right to be a voting member of the club. Member will still be allowed to don or purchase any and all member only apparel, stickers, etc. Member must adhere to all by-laws other then the above stated.
1. All current club members in good standing are eligible for this designation
2. Payment of club dues is required
3. Membership in Cal4wheel & BRC is required
4. 75% approval is required from the membership
5. Honorary Members do not count against the member limit”8

Article IV - Board of Directors
“The officers of this club shall be President, Vice President, Secretary, Treasurer, and Sergeant at Arms.”9 The duties are summarized as follows:

a. The President shall be the executive officer and will preside at all meetings. He/she shall have the duty of carrying out the policies and decisions of the members. “Attend, if possible,”10 District meetings of the CA4WDA and make a full report to the membership. He/she shall have the authority to make decisions for the club. If the President cannot attend the District meeting, an active member may be delegated as a replacement.

b. The Vice President will assist the President and act on his/her behalf in case of absence. The Vice President will be responsible for keeping track of, reporting, and recording information on land use issues. Additionally, the Vice President will organize and head discussions on club runs. “That includes appointing a ‘Trailmaster’ for the trail.”11

c. The Secretary shall record all minutes on the meeting, maintain the club records, and write correspondence as necessary and as directed. Notify the membership of meetings and events. Provide a summary, at the very least, of club runs and activities.

d. The Treasurer shall receive all moneys, be responsible for the bank deposits, disburse funds as required and authorized, cosign checks with any other Board Member (not of the same household). Ledger must be open and available for inspection upon request by authorized auditors or members in good standing. Notify members of money owed. Provide current balance sheet at all club meetings. “Produce yearly income/expense report, broken down into categories.”12

e. “The Sergeant at Arms will be responsible for marking attendance at club meetings, as well as maintaining the discipline of the meetings in accordance with Roberts Rules of Order.”13 “Add duties of equipment manager. The Sergeant at arms shall keep inventory, and order new items to include, but not limited to, tshirts – sweatshirts – other apparel, PETT toilet system and supplies, and other club owned items. It is the Sergeant at Arms responsibility to distribute materials when necessary, and to collect non-disposable items, after use.”14

Article V - Meetings
a. Membership meetings shall be held once a month. Date, time, and place, at the discretion of the membership. Proposed standard is the first Monday of each month. Board meetings will be at the call of the President. “Meetings will be conducted under the guidelines of Roberts Rules of Order when possible.”15

Article VI - Elections and Voting
a. Elections of Board of Directors shall be held annually, at the August official club meeting. Nominations will be accepted from the floor. Any matters not covered in these By-Laws shall be under the authority of the Board of Directors. Any part of the By-Laws may be changed. By-Law changes require a 75% approval by attending members in good standing.

Article VII - Expenditures and Finance
a. All moneys received from all sources, shall immediately be turned over to the Treasurer for recording and deposit in the checking or savings account of the Four Dice 4 Wheel Drive Club.

b. All expenditures and matters concerning club finances shall be approved by the Board of Directors. All expenditures over $100.00 shall be approved by a majority vote of current attending members in good standing. All expenditures shall be made by check, with appropriate memo notation written on the check.

c. All expenditures of club moneys are to be dispensed only upon presentation of bills and invoices from vendors. If no bill/invoice is available, full and complete documentation must be presented in support of the expenditure.